Call for Proposals – IEEE Region 8 Student and Young Professional Congress 2026
Dear students and young professionals,
We are thrilled to announce the call for proposals for the IEEE Region 8 Student and Young Professional Congress 2026!
The IEEE R8 SYP Congress is by far the biggest IEEE event for students and young professionals in Region 8! During this event, more than three hundred participants come together for five days to develop their skills, enhance their knowledge, expand their network, socialize with others from a variety of cultural backgrounds, and have a lot of fun!
Therefore, we (IEEE R8 Student Activities Committee and IEEE R8 Young Professionals Committee) are delighted to invite proposals for hosting the upcoming IEEE R8 Student and Young Professional Congress 2026. Many students regard the IEEE R8 SYP Congress as the highlight of their IEEE experience, so if you would like to host this prestigious event at your university in the summer of 2026, this is your chance to take on this challenge!
Writing of a Proposal
To nominate your IEEE Student Branch or IEEE Young Professionals Affinity Group to host the next IEEE R8 SYP Congress, you must submit a proposal document to us, explaining how your IEEE team will facilitate this event and some ideas for the event program. You can register here for an online webinar about the IEEE R8 SYP Congress Proposal Writing on Monday, June 2nd, 2025, at 5 PM (GMT) in case you want to learn more about how to write a well-prepared proposal.
Suggestions for a well-prepared proposal include:
- Demonstrate that you have an enthusiastic team that is experienced enough for the task and has ideally participated in a previous edition of the Congress. Collaborate with your local IEEE Section officers, local Young Professionals and Women in Engineering affinity groups, Humanitarian Activities Committees, etc.
- Show that you have the infrastructure within your chosen city to host the event, which includes attendee accommodation, transportation and travel options, catering (keep in mind diverse dietary needs), facilities for hosting workshops, panel sessions, plenary sessions, and networking, facilities for social events, and reliable internet connection.
- Do not forget to present and showcase your chosen city and suggest tours and/or cultural activities. Make sure to include a preliminary five-day schedule and a budget estimation. Last but not least, show innovation and creativity!
For full details and advice on how to organize an IEEE Region 8 Student and Young Professional Congress in your university, please download and read the IEEE R8 SYP Congress Manual.
How to Apply?
The nomination is a multi-stage process.
1st Stage
First, a two-page proposal shall be submitted to us before June 25th, 2025. This proposal should include essential items such as: the date, location, team members, why you should be selected, student branch background and experience, ideas for the program, etc. Based on this first stage proposal, we will provide valuable feedback and suggestions for the next phase. This stage is mandatory to submit your final proposal. Please submit the first proposal by selecting “First Stage Proposal” on the Submission Form.
2nd Stage
The final proposal shall be submitted by July 15th, 2025. This proposal should be less than 25 pages in length and will be used to fully evaluate the ability of the candidates to host the IEEE R8 SYP Congress 2026. Don’t forget to involve your Section Chair in the process since they will be vital in case you are selected. The final decision regarding the host of IEEE R8 SYP Congress will be announced during the 125th IEEE Region 8 Committee Meeting on October 2025. Please submit the second proposal by selecting “Second Stage Proposal” on the Submission Form.
History
The IEEE Region 8 Student and Young Professional Congress has been hosted in a wide variety of Sections in the past. We equally welcome applications from new and previous hosting countries, so this is an exceptional opportunity for you to step up and showcase your team's talents! Find out more on the attached Invitation and Guidelines for IEEE R8 SYP Congress 2026 Proposal Submission!
Start your application now and bring the IEEE R8 SYP Congress 2026 to your members!
If you have any questions or require further information, please do not hesitate to contact us via the below emails. We look forward to hearing from you!
With our best regards,
Theodoros Panagiotis Chatzinikolaou and Mohamed Saeed Darweesh
On behalf of the IEEE R8 Student Activities Committee and IEEE R8 Young Professionals Committee
Contact us at r8sac@ieee.org and yp@ieeer8.org
Attachments:
Invitation and Guidelines for IEEE R8 SYP Congress
